An unbiased, data-driven comparison for project management teams
| Feature | AsanaTop Pick | Smartsheet |
|---|---|---|
| Pricing | Free plan; from $10.99/user/mo | From $7/user/mo (min 3 users) |
| Free Trial | Yes, 30-day full access | Yes, 30-day free trial |
| Best For | Collaborative teams, marketing, product, agile workflows | Data-driven teams, operations, engineering, enterprise PMO |
| Integrations | 200+ including Slack, Google Workspace, Zoom | 400+ including Salesforce, Microsoft, SAP, Jira |
| Support | Email and chat (Business+ has priority) | 24/7 phone, chat, email on Business tier and above |
| Try It Free | Start Free -> | Start Free -> |
Ready to try the winner? Start with a free trial and see the difference yourself.
Start Free TrialAsana is a visual, workflow-driven project management platform designed for teams that prioritize collaboration, task tracking, and goal alignment. It offers timelines, portfolios, and automation in an intuitive interface.
Pricing: Free plan available; Premium $10.99/user/month; Business $24.99/user/month (billed annually)
Try Asana Free ->Smartsheet combines the familiarity of spreadsheets with robust project management and automation capabilities. It’s ideal for data-heavy workflows, resource planning, and enterprise operations requiring granular control.
Pricing: Pro plan starts at $7/user/month (min 3 users); Business $25/user/month; Enterprise custom pricing
Try Smartsheet Free ->Our free ROI calculator shows payback period & annual savings in seconds.
It depends on your needs. Asana is better for intuitive collaboration and visual project tracking, while Smartsheet wins in data control, reporting, and enterprise scalability. For most teams, Asana offers a smoother experience.
Smartsheet’s entry Pro plan starts at $7/user/month (with a 3-user minimum), making it slightly cheaper at small scale. Asana’s Premium plan starts at $10.99/user/month with no minimum, but offers a more generous free tier.
Yes, you can migrate from Smartsheet to Asana using CSV exports or third-party tools like Zapier. While some formula logic and complex views may not transfer directly, task data, timelines, and dependencies can be recreated efficiently.
Asana offers a robust free plan for up to 15 users with core features. Smartsheet does not have a permanent free plan but provides a 30-day free trial with full access.
Smartsheet offers 24/7 phone, chat, and email support on Business and Enterprise plans, giving it an edge. Asana provides email and chat support, with priority response only on Business and higher tiers.
Asana is better for small teams due to its free plan, intuitive design, and quick onboarding. Smartsheet’s minimum user requirement and complexity make it less ideal for very small or non-technical teams.
There is no native two-way integration, but you can connect Asana and Smartsheet via Zapier, Make, or custom APIs to sync tasks, updates, or project milestones between platforms.
Smartsheet technically offers more features—especially in data modeling, formulas, and reporting—but Asana delivers deeper collaboration, workflow automation, and user experience. Smartsheet has breadth; Asana has usability.
Asana excels with features like Timeline (Gantt), Workload (resource management), and Portfolios for tracking multiple projects. Its Rules automation is simple and effective for task assignments and status updates. Smartsheet counters with robust formula support, dynamic cell linking, Control Center for governance, and real-time dashboards with pivot-like reporting. While Asana’s Forms and Proofing streamline intake and feedback, Smartsheet’s Resource Management and Sights (dashboards) offer deeper analytics for enterprise use.
Asana’s Free plan supports up to 15 users with basic task and project management. Premium ($10.99/user/month) adds Timeline, custom fields, and forms. Business ($24.99/user/month) includes advanced reporting, automation, and portfolios. Smartsheet starts at $7/user/month (Pro) with core collaboration and Gantt views. Business ($25/user/month) adds resource management, Sights, and Control Center. Enterprise pricing is custom and includes API access and single sign-on.
Asana is ideal for marketing teams, product managers, and agile development groups in startups to mid-sized companies. Teams with limited IT support will appreciate its intuitive design and fast setup. It’s best suited for organizations focused on collaboration, transparency, and visual project tracking without needing deep data manipulation.
Smartsheet is best for operations, engineering, finance, and PMO teams in mid to large enterprises. It suits users comfortable with spreadsheets who need advanced reporting, compliance controls, and integration with ERP or CRM systems. Ideal for regulated industries like healthcare, construction, or manufacturing where audit trails and data precision are critical.
Switching from Smartsheet to Asana typically takes 1–2 weeks for small to mid-sized teams, using CSV imports or automation tools. Asana’s onboarding is faster due to its intuitive UI, with most teams achieving full adoption in under a week. Smartsheet requires more training, especially for non-technical users, but offers extensive admin controls and governance during rollout.
SaaSpare evaluated both tools over 80+ hours of hands-on testing, assessing usability, feature depth, performance, and support responsiveness. We analyzed G2, TrustRadius, and Capterra reviews, conducted user interviews, and benchmarked against real-world project scenarios across marketing, IT, and operations teams.
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